Categories
A: Up to R500.00
No quotations. All purchases can be done out of the petty cash account
B: R50.00 up to R100 000.00
Three written quotations (PPPFA above R30 000.00)
Obtain three written quotations from suppliers registered on the Database (use example) (apply PPPFA from R 30 000.00)
C: Above R100 000.00 – Competitive bidding (PPPFA)
Rotation basis to be used
- Compile specifications if applicable
- Compile special conditions
- Compile advertisement
- Advertise in tender bulletin
- Advertise in local press
- Bid documents to be available on demand
QUOTATIONS
NB: Use rotation basis as per database
Information on quotations
- Name of business
- Address of business
- Tel/fax of business
- Price per unit vat incl
- Validity period of 30 days
- Signed by employee (print name)
- Date stamp of business
Payments
- Payments only on original invoice
- No payments on delivery note
- Date on invoice
- End user to certify invoice
- Payment to be made within 30 days
- Forward documents within 7 days
Competitive bidding
Advertising and notification
- Compile specs
- Set conditions
- Advertise in government tender bulletin and local press
- Prepare bid documents to be ready on demand
COPIES OF GCC AND SCC TO BE ATTACHED
OPENING AND CLOSING
- Two officials to be present
- No late bids to be accepted
- List all bids received on time
- Read out prices on request
- Route to applicable evaluation panel
EVALUATION AND ADJUDICATION
- Original tax clearance
- Properly signed
- Securities
- Responsive
- Generally in order
NOTE
Any deviations bid not to be considered